Corporate Event Planning: 10 Questions to Ask Your Caterer

Planning a corporate event can feel overwhelming, especially if you don’t have much experience in the event industry. You’re juggling schedules, accommodating dietary restrictions, and managing ever-changing details. If food service is part of your event, it’s essential to ask the right questions to ensure a smooth and successful experience.

At First Class Catering, we’re here to make corporate event planning as simple and stress-free as possible. To help, we’ve compiled a list of the top 10 questions you should ask your caterer when planning a corporate event.

Image by Adam and Becca

1. Do you have any minimums for number of people, cost, or items?

Understanding your caterer’s minimum requirements is crucial. Whether it’s the number of guests or a minimum total cost, knowing these details upfront helps you decide if the caterer is the right fit.

2. How do you keep items warm or cold during the event?

Corporate events often require flexibility with timelines, as meetings can run long or break times may vary. Ask your caterer how they’ll ensure food stays fresh and ready throughout the day.

3. Can you provide drinks and snacks throughout the day?

A successful corporate event isn’t just about meals. Your team will need snacks and beverages to stay energized and focused. Check if your caterer offers all-day refreshment options.

4. How do you handle dietary restrictions and allergies?

Accommodating dietary needs is critical. Ensure your caterer can handle allergies and restrictions and clarify how they’ll need this information from you.

5. What type of serviceware do you provide, and what’s included?

For casual events, disposable plates and napkins may suffice, but formal gatherings might require elegant serviceware. Confirm what’s included and plan for additional rentals if necessary.

6. Is there a contract, and when does it need to be signed?

Reviewing the contract is essential, as it typically includes cancellation policies, deadlines, and other important details. Know when it needs to be signed to avoid last-minute surprises.

7. When do you need a final headcount?

Caterers need a final headcount well before the event to order food and schedule staff. Ask about this deadline and mark it on your calendar.

8. Do you require a deposit, and when is the final payment due?

Corporate payment processes often involve multiple steps, so understanding the caterer’s payment terms upfront ensures smooth financial planning.

9. Are you available on the event date(s)?

Before diving into planning, confirm the caterer’s availability. This simple step saves time and avoids unnecessary disappointment.

10. Do you have recommendations for other vendors?

Your caterer likely has connections with trusted vendors like bar services, photographers, and florists. Asking for recommendations can streamline your event planning process.

Image by Adam and Becca

Let First Class Catering Make Your Corporate Event Easy

Planning a corporate event doesn’t have to be stressful. Let First Class Catering handle the food, so you can focus on the bigger picture. From accommodating dietary restrictions to providing flexible service, we’re here to ensure your event is seamless and successful.

Need help with event design or decor? Our sister company, First Class Designs, can assist with planning every detail. Contact us today to make your corporate event truly first class!